Letting Agent Compliance Calendar (England)
Keeping certificates in date across a portfolio is mostly a scheduling job. This calendar sets out the usual renewal intervals and deadlines for privately rented homes in England, so you can plan renewals property by property. Use it as a starting point and check current government guidance for each property.
Renewal intervals at a glance
| Check | How often | Key deadlines |
|---|---|---|
| Gas safety check (CP12) | Every 12 months | Copy to existing tenants within 28 days of the check; to new tenants before they move in; keep records for at least 2 years |
| Electrical safety (EICR) | At least every 5 years, or sooner if the report says so | Copy to tenants within 28 days; to the council within 7 days if requested; remedial work within 28 days or sooner if specified |
| EPC | Valid for 10 years | Needed before marketing a let; minimum rating currently E; government has confirmed EPC C for all private tenancies by 1 October 2030 |
| Smoke and CO alarms | Start of every new tenancy | Alarms working on day one; repair or replace once a fault is reported |
| Fire risk assessment (common parts, HMOs) | Review regularly and after significant changes | Your assessor will recommend a review date |
| Fire doors in blocks over 11 metres | Communal doors every 3 months; flat entrance doors every 12 months (best endeavours) | Applies to the responsible person for the building |
| Legionella risk assessment | Review when the water system or use changes | Your assessor will recommend a review period |
| HMO licence | Licences are usually granted for up to 5 years | Start renewal paperwork 8 to 12 weeks before expiry |
How to build a renewal schedule
- List every property with the expiry date of each certificate it holds.
- Set reminders 8 weeks before each expiry, so there is time to arrange access and any remedial work.
- Group checks by address where dates are close, so one visit can cover several certificates.
- File each report against the property, and record the date it was given to the tenant.
Our landlord compliance packs are built around this approach: one quote and one booking per property, with renewal dates noted when documents are returned. For a fuller walk-through, read how to manage certificates across multiple properties.
Frequently asked questions
Can a gas safety check be done early without losing the renewal date?
Yes. A check carried out in the two months before the deadline can keep the original expiry date. Check current HSE guidance for the details.
Does every rented property need a fire risk assessment?
Not every single-household let does. It applies to the common parts of buildings with more than one dwelling, HMOs and other premises covered by the Fire Safety Order.
Is there a legionella certificate?
No. The duty is to assess and control the risk; a written risk assessment is the usual way to show that.
We coordinate qualified providers; accreditation is held by the individual provider who carries out each inspection.
This page summarises general requirements for privately rented homes in England as at October 2026. It is not legal advice; always check current government guidance for your property.
Request a portfolio quote or call 07707 999369.